How to write a cover letter
A cover letter is an important part of each job application. It can convince employers to read your CV and invite you for a job interview. For this reason, it is very important to write it well.
The purpose of a cover letter is to briefly explain who you are, your experiences and why you think you have the right qualities for that job offer.
Tips for writing a good cover letter
A good cover letter is different for each job application. It should be specific to the company and the job you are applying for. Here you find some information to write it correctly:
- Prove you have information about the company and the job;
- Explain the reason for applying;
- Write a short cover letter;
- Write in a clear and simple style;
- Pay attention to the grammar and spelling;
- Describe your skills without exaggerating, especially if you have little work experience. Be honest;
- Use the cover letter to highlight your most important experiences and skills, particularly when they fit the job;
- Avoid writing the same information that already appears on your CV;
- Thank the person you write to for their time and attention.
Structure of the cover letter
The cover letter usually breaks down into four parts:
1. The header
Write your name and contact details on the top left. Then write the name and address of the company at the top right (you can find this information online.) If you know the name of the employer or the recruiting officer, write their name under the company address.
If you do not know the person’s name, look for it on the company website. Visit the “Staff” page of the website. Search the name of the Human Resources Manager. You can also try to type on Google “Human Resources Manager + company name”. If you cannot find this information, then you can write in the cover letter: “For the kind attention of the Human Resources Manager”.
If you are applying for a specific job, write the name of the position as the subject of the letter. If you are not applying for a specific job, write “spontaneous application” or “job application”
3. Cover letter body
This is the most important part of the letter where you explain your motivations:
- Explain why you are interested in the job offer, why you would like to work in this company and why you would be a good candidate.
- Briefly describe any qualifications, skills, certifications or work experience that might be useful for the job. For example: “Because of my work experience as a baker, I have learned new skills that will help me in this job”.
- Thank them for the time and attention dedicated to you and add that you remain available for a possible interview.
- Make sure you write down what attachments or documents you are sending, if you haven’t listed them already in the cover letter.
- You can end the cover letter writing:
[name and surname]
How do I send the cover letter?
You can send a cover letter in response to a job posting or to ask an employer to consider your application even if a specific job vacancy has not been posted.
If you are sending your application by email then you can write the cover letter directly as the email body or attach it in PDF format along with your CV. If you are responding to a job offer directly from a website, upload both the cover letter and your resume in PDF format.
Important: If you are asked to only send your CV in the application instructions, do not send a cover letter. Always follow the instructions given to you.
You might be interested in
How to write your resume (CV)See the article